Friday, 17 April 2015
لسَّلاَمُ عَلَيْكُمْ وَرَحْمَةُ اللهِ وَبَرَكَاتُهُ
Hye... okay NNA akan share apa itu kelebihan dan kekurangan MYOB. Harap difahami..
Myob ( Mind Your Own Businnes) Accounting merupakan software komputer
pengolah data akuntansi aitu proses pencatatan data transaksi akuntansi yang
dilakukan dengan cara memasukkan data transaksi ke dalam computer, kemudian
computer akan mengolahnya menjadi laporan. Biasanya myob accounting di gunakan
dalam beberapa perusahaaan seperti perusahaan jasa,dagang dan lain-lain.
Small and medium sized businesses can now buy ‘off the
shelf’ accounting programs at remarkably low cost. Larger businesses will
often have customized programs made for their business. The accounting
programs carry out functions such as invoicing, dealing with payments, paying
wages and providing regular accounting reports such as trading and profit and
loss accounts and balance sheets.
The introduction of computerized accounting systems
provide major advantages such as speed and accuracy of operation, and, perhaps
most importantly, the ability to see the real-time state of the company’s
financial position. In my experience I have never seen a business that
has upgraded to a computerized accounting system return to paper based
accounting systems.
A typical computerized accounting package will offer a
number of different facilities. These include:
·
On-screen input and printout of
sales invoices
·
Automatic updating of customer
accounts in the sales ledger
·
Recording of suppliers’ invoices
·
Automatic updating of suppliers'
accounts in the purchases ledger
·
Recording of bank receipts
·
Making payments to suppliers and
for expenses
·
Automatic updating of the general
ledger
·
Automatic adjustment of stock
records
·
Integration of a business database
with the accounting program
·
Automatic calculation of payroll
and associated entries
When using a computerized accounting system the on
computer, input screens have been designed for ease of use. The main
advantage is that each transaction needs only to be inputed once, unlike a
manual double entry system where two or three entries are required.
The computerized ledger system is fully
integrated. This means that when a business transaction is inputed on the
computer it is recorded in a number of different accounting records at the same
time.
The main advantages of a computerized accounting
system are listed below:
1.
Speed –
data entry onto the computer with its formatted screens and built-in databases
of customers and supplier details and stock records can be carried out far more
quickly than any manual processing.
2.
Automatic
document production – fast and accurate invoices, credit notes,
purchase orders, printing statements and payroll documents are all done
automatically.
3.
Accuracy – there
is less room for errors as only one accounting entry is needed for each
transaction rather than two (or three) for a manual system.
4.
Up-to-date
information – the accounting records are automatically
updated and so account balances (e.g. customer accounts) will always be
up-to-date.
5.
Availability
of information – the data is instantly available and can be
made available to different users in different locations at the same time.
6.
Management
information – reports can be produced which will help
management monitor and control the business, for example the aged debtors
analysis will show which customer accounts are overdue, trial balance, trading
and profit and loss account and balance sheet.
7.
GST/VAT
return – the automatic creation of figures for the regular
GST/VAT returns.
8. Legibility – the onscreen and
printed data should always be legible and so will avoid errors caused by poor
figures.
9.
Efficiency –
better use is made of resources and time; cash flow should improve through
better debt collection and inventory control.
10. Staff motivation –
the system will require staff to be trained to use new skills, which can make
them feel more motivated. Further to this with many ‘off-the-shelf’
packages like MYOB the training can be outsourced and thus making a particular
staff member less critical of business operations.
11. Cost savings –
computerized accounting programs reduce staff time doing accounts and reduce
audit expenses as records are neat, up-to-date and accurate.
12. Reduce frustration –
management can be on top of their accounts and thus reduce stress levels
associated with what is not known.
The ability to deal in multiple currencies easily –
many computerized accounting packages now allow a business to trade in multiple
currencies with ease. Problems associated with exchange rate changes are
minimized.
In summary if you have not computerized your
accounting you should seriously consider doing so. I chose to train in
MYOB after reviewing all the small to medium business accounting packages on
the market. In my view MYOB was the best overall package. A free 90
day trial version of MYOB accounting software can be downloaded from your own
country’s MYOB website. This trial version is the full version but any business
set up with it can only have entries entered for 90 days; after that, purchase
of the software is required. I strongly recommend you download a version
and take a look.
DISADVANTAGES
Less human error, faster, easier to query (check what
stats are and what not), and can increase internal controls if put together
right.
Need to train all employees on how to use, if internal controls are not set properly it can be harmful to the company, crashes that lose important data, more controls need to be used so that confidential or private data are not used illegally with you to blame. Confidential is company data and private is customer private data.
Need to train all employees on how to use, if internal controls are not set properly it can be harmful to the company, crashes that lose important data, more controls need to be used so that confidential or private data are not used illegally with you to blame. Confidential is company data and private is customer private data.
Major in
accounting, just took test on this material. More pros and cons, but these are
first to come to mind.
advantages
1.less troublesome
2.no calculation errors provided input given is correct
3.whole strata in one click
4.requires less managing tricks
5.fastest
disadvantage
1.if memory get lost every thing is lost(however that can be overcome by keeping record in USB)
2.requires indepth knowledge of computer accountancy
3.problem of viruses
1.less troublesome
2.no calculation errors provided input given is correct
3.whole strata in one click
4.requires less managing tricks
5.fastest
disadvantage
1.if memory get lost every thing is lost(however that can be overcome by keeping record in USB)
2.requires indepth knowledge of computer accountancy
3.problem of viruses
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